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Guidelines for Visual Presentations
Citizens shall be permitted use of the overhead projector in the City Council chambers during the audience participation sections of the council agenda under the following conditions:
  • Material(s) to be presented (flyers, presentations stored on CD, or flash drive) shall be submitted to the communications director or designee a minimum of three business days prior to the day of the meeting (ex. Material must be submitted by 4:30 p.m. on the Wednesday prior to a Monday City Council meeting).
  • The material(s) shall be reviewed by the communications director or designee for content and/or technical quality.
  • In accordance with the City of St. Clair Shores communications policies, material(s) that include the following content shall not be permitted:
    • Nudity, pornography, profanity, and/or hate language
    • Encouragement of hostility or violence
    • Attacks on individuals based on ethnicity, race, religion, or sexual orientation
    • Illegal discrimination against any group
    • Sexual, obscene, indecent, or explicit messages including those with sexual overtone or innuendo
    • Deliberate false, misleading, or deceptive messages ( i.e. Material(s) that have been manipulated by editing software)
    • Identification of personal data such as, but not limited to: street names, addresses, or license plate numbers
    • Language or information that is obscene, foul, vulgar, or abusive in any way
    • Encouragement of cruelty to animals
    • Note: this listing is not exhaustive and can be added to at the sole discretion of the City of St. Clair Shores
  • The communications director or designee will contact the citizen in writing regarding the approval or denial of the materials submitted for review on or before one business day prior to the day of the meeting (ex. Approval or denial of materials submitted for review must be given by 4:30 p.m.on the Friday prior to a Monday City Council meeting).
  • Material(s) approved for use during the audience participation sections of the City Council agenda will be retained by the communications director and placed on the overhead projector by the communications director or designee at the appropriate time during the citizen’s presentation. No additions or deletions to the material(s) may be made after approval has been given.
  • Original material(s) denied for use during the audience participation sections of the City Council will be returned to the citizen who originally submitted it (them) with a written explanation detailing the reasons for the denial. A stamped, dated copy of the material(s) submitted will be retained by the communications director or designee. Corrected material(s) may be submitted by the citizen per section H, subsection a of the policy for the operation of the City of St. Clair Shores government access video channels (SCSTV).
  • The cablecasting of the presentations stored on CD or flash drive, due to technical constraints, shall not include any recorded audio.
  • The visual presentation shall not exceed the two or five minute time limitation per the audience participation agenda item regulations.
  • The City of St. Clair Shores reserves the right to superimpose the words "audience participation," including the city’s official logo on the bottom of all visual presentations to differentiate between information provided by the City of St. Clair Shores and information provided by citizens.
  • The City of St. Clair Shores reserves the right to air the following disclaimer before and/or after audience participation: “the views and opinions expressed under audience participation are those of the individual citizen only and do not necessarily represent the views and opinions of the mayor, City Council, or administration of the City of St. Clair Shores.”
  • The City of St. Clair Shores reserves the right to refuse visual presentation material(s) based on non-conforming content or non-compliance with the city's communications policies or incompatibility with the city’s equipment. Appeals shall be made in writing to the communications commission directly and addressed at their regularly scheduled meeting. The decision of the communications commission is final.


The City of St. Clair Shores27600 Jefferson Circle Drive, St. Clair Shores, MI 48081